Vacancy overview

Job Summary

We are looking for motivated, personable, and driven individual, with a demonstrable background in budget management, procurement, department payroll, contract negotiation and tendering processes.

Main Responsibilities

• Responsible for budget planning, preparation, forecasting, and reporting.
• Responsible for the day-to-day management and administration of the CWML security finances.
• Preparation and administration of annual services charges, accruals, cross charges, invoice processing, raising purchase orders, reconciliation, and payroll, with a clear focus on achieving value for money.
• Providing the senior management team and internal stakeholders with relevant, timely and accurate advice and guidance on budgeting matters relating to the security department.
• Work collaboratively with the Accounts, IT and People & Development departments to support the implementation, integration and development of company or departmental finance or payroll systems.
• System administrator for the department workforce management system.
• Oversee the formulation and implementation of appropriate security shift systems to support the operational requirements of the department.
• To prepare, as required, the hours of work schedule, holiday schedule and other data relating to absence management for a department of 250+ staff, together with payroll information for the People & Development Department, producing reports when required.
• Direct management responsibility for two members of staff: The Roster and Support Administrator & Finance Administrator.
• Continuously review the contracted performance, to include hours worked and invoices presented, of any security companies contracted to the CWML security department.
• To lead negotiations with suppliers for the provision of services and equipment, identifying risk in supply chains and carrying out due diligence in line with organisational procurement processes.
• Responsible for the purchase, control, security, and maintenance of company assets, including clothing and equipment, allocated to the security department.
• Review and prepare tenders for the provision of security services, and administer tenders as required.
• Maintain and promulgate, as appropriate, information and data on the performance of the security department as required.

Person Specification

• The applicant must be able to demonstrate recent experience in budget management and accountability in a leading business.
• Strategic awareness, business acumen and a pragmatic approach to decision making.
• Advanced computer literacy, including MS Excel and Word. (Experience with Yardi would be advantageous).
• Experience of tendering and contractual preparation and processes.
• The position will require an SIA non-front line licence (provided).
• Excellent negotiation and influencing skills and the ability to establish and maintain effective working relationships.
• Experience in procurement and resource management desirable.
• Experience within a similar role within the security industry would be advantageous.
• Must have the ability to work to deadlines and work under pressure.
• Individuals should demonstrate self-discipline, sound judgment, confidence, decisiveness, and teamwork.
• Applicants must be customer focused and provide a high quality of customer service.
• Individuals must be committed to the principles of Equal Opportunities. Canary Wharf Group plc is committed to being an Equal Opportunities employer. We value and welcome diversity. This commitment is integral to the provision of any service and the employment conditions of each member of staff. We expect all our staff to promote equality in the workplace and in the services we deliver.

If you would like to apply, please send a copy of your CV to [email protected] for the attention of Chloe Goodacre.

If you would like some help with applying for this opportunity,  click here to register for Opportunity Lambeth Services and one of the team will be in touch.