Vacancy overview

This is a fantastic opportunity to learn about the NHS and to work with a high-performing team. It's perfect for someone interested the areas of staff communications, learning and development, health and wellbeing, and staff experience. This programme will include 1-1 training, shadowing and training sessions on various NHS systems and processes / procedures.

You will have the ability to work independently whilst being fully supported in your operational duties by the team.

Additional specific responsibilities and requirements depending on specialty will be confirmed during the appointment and induction processes. The duties and responsibilities listed below are representative of the role and its purpose within the service; they are not exhaustive and the post holder may be required to undertake additional or alternative administrative or managerial duties and responsibilities commensurate with the level of the post.

The post holder will have regular contact with a wide range of voluntary and community organisations, clinical and managerial staff across the health system, directorates and staff at many levels and occasionally with patients, relatives and external agencies.

Duties and Responsibilities

• Providing full administrative support to project managers
• Completing requisitions for goods and supporting Project Managers with budget positions for projects (and the Alliance)
• Collecting, researching and coordinating information for project managers
• Diary co-ordination of Alliance management team
• Preparing meeting agendas for meetings including Board project team meetings
• Taking accurate minutes for distribution to attendees
• Preparing project documents for managers and updating project plans
• Updating project risks and issues
• Supporting project communication plans to ensure projects are communicated out to the organisation
• Supporting induction process for new starters within the Alliance
• To organise and arrange events and workshops
• Regularly updating communications on the Alliance website
• Attend relevant training courses for personal development
• Support (and shadow) in the project management of small initiatives

Skills Required:

• Customer Service 
• Team Player 
• Reliable and committed 
• Good attention to detail 

Personal Qualities: 

• Excellent communication skills
• Ability to plan, prioritise and schedule work using own initiative to meet deadlines and organise work accordingly
• Ability to multitask e.g. using different systems, dealing with the public and data entry
• IT skills - experience of using Microsoft Word, Excel and Outlook proficiently
• Competent and accurate data entry and ability to file accurately,
• Ability to develop good working relationships with colleagues at all levels
• Understanding of confidentiality and its application and maintenance in and out of the workplace

Qualifications Required:

GCSE’s A-C in math and English or equivalent (must hold evidence of having achieved these)

Apprenticeship Programme Business Administration Apprenticeship
Level: 3
Duration: 15 months
Course Type: Apprenticeship Standard
Apprenticeship Delivery: Work based qualification. A tutor will visit you every 4-6 weeks in your work place.

To apply please fill out this Expression of Interest form or email [email protected]