Vacancy overview

The Role

We have an exciting opportunity for a Senior Administrator to join our Fortem team, based in Lambeth. This is a permanent position ideal for someone who is confident, driven and passionate to succeed. At the heart of the branch this role is instrumental to the smooth running of this contract.

Benefits
• Salary sacrifice company car OR basic salary + Motor Expenditure Allowance
• 24 days annual leave + bank holidays & your birthday off (or the nearest Friday/Monday, if it falls on a weekend)
Generous sick pay
• 26 weeks full pay maternity leave
• 8 weeks full pay paternity leave
• Discounted gym memberships at national and local gyms
• Up to £3,000 colleague referral fee
• Other benefits including dental care, private healthcare, cycle-to-work scheme, mobile phone provider discounts & more

The Project

Key Responsibilities

- KPI reporting, knowledge of contract requirements
- Checking of input listing from timesheets
- Invoicing client and liaising
- Managing administrators
- Cover all administrator duties in the event of staff shortages
- HR administration support for the branch
- Upkeep of confidential records
- Checking fuel/phone bills
- Working within company procedures
- Consider and recommend improvements to branch practices
- Mobile phone/PDA ordering and initialisation (IT requests for setup)
- Manage and control office facilities
- Mobile phones ordering
- PDA & Vixen point of contact
- Updating vixen when applicable
- Good understanding of WIP and Job Costing
- Recruitment of admin team
- Manage inputting of purchase orders/subcontract invoices
- Tracking of H&S Matrix performance and highlighting shortfalls, maintenance of asset records.
-Track Branch Action Plan actions and CAPs to ensure improvement plans are being realised
- Upkeep of TTC driver records and compliance with driver e-learning and compulsory training
- Overseeing performance of waste management and transfer compliance
- Ensure branch training plan is managed effectively and no-shows are avoided.
- Ensure branch operating costs are managed for the items admin team are directly involved.
- Work with client to ensure building compliance activities are met
- Ability to pick up adhoc tasks for senior management team effectively

Personal Qualities

At Fortem we look for a balance of skills and experience but just as important to us are your values and behaviours. We are looking for people to join our team aligned to our values which are: loyal & united, honest & trustworthy, take responsibility, be proud, and listen & act. If you are passionate about what you deliver, and willing to go the extra mile then come and join our Fortem team, and become a great ambassador of our business.

Essential:

- Good leadership skills - Able to take ownership
- High standards
- Confidential
- Intermediate excel - Attention to detail