We are looking for a highly proactive and flexible PA with excellent organisational, time management and interpersonal skills to provide high-level administrative support to senior leaders while ensuring the smooth day-to-day running of our office environment. You will support our Technical Director, Finance Director and Regional director. As well as supporting wider teams when required. Other key responsbilities will include: 

• Extensive and proactive diary management to ensure sufficient time is distributed between projects, clients and internal meetings.
• Inbox management for the Directors to ensure emails are responded to and any queries that can be handled independently are done so promptly.
• Ensure everyday runs smoothly and last-minute requests are dealt with promptly.
• Ad hoc general assistance to the Leadership Team and other PAs at Head Office when required.
• Provide cover to the other PAs and work together on any Leadership Team events, meetings and away days etc to ensure full coordination.
• Ensure all Directors are kept to time and are called out of meetings when needed, remaining aware of location at all times.
• Develop and maintain relationships with clients, supply chain representatives and their respective PAs.
• Agenda and documentation preparation for recurring meetings.
• Manage the Directors actions to ensure objectives are met and prioritised.
• Responsible for managing the flow of correspondence and maintaining accurate records, including promptly arranging signatures on time sensitive documents and returning or on-forwarding to correct department for action.
• Submit expenses claims in a timely manner for both corporate card and cash expenses
• Ensure IFS approvals are completed as promptly as possible by communicating regularly with the accounts payable department and the project teams.

• Previous PA experience at Senior Executive level
• Highly organised with exceptional time management and prioritisation skills.
• Comfortable managing multiple tasks and shifting priorities in a fast-paced environment.
• Excellent communication skills, both written and verbal, with the ability to interact with stakeholders at all levels.
• Excellent knowledge of Microsoft Office Suite - Outlook, Excel, Word and PowerPoint
• Experience in a construction company would be a plus but not essential
• Strong attention to detail and be quick to respond and take action

This is a 1 year Fixed term contract Mat Cover position.